Author: Mmathabo Thabz

Report
Date: 2025-05-05
Employee Name: Mmathabo Maleto
Department/Team: SayPro Marketing Department
Supervisor: Mr Mnisi

SayPro Table of Contents

Tasks Completed

Task 1 : Imported company list for Mali , Mauritania, Mauritius
Evidence : https://sponsors.saypro.online/
Task 2 : SayPro Monthly June SCMR-6 SayPro Monthly Malware Scanning.
Evidence : https://en.saypro.online/activity-2/?status/145-145-1746438516/
Task 3 : Generated and imported company list for Morocco, Mozambique, Namibia
Evidence : https://sponsors.saypro.online/
Task 4 : Drafted SayPro proposal to Mr Price Foundation request for donation
Evidence : https://investor.saypro.online/index.php/2025/05/05/saypro-empowering-the-future-skills-development-entrepreneurship-and-foundational-education-for-youth/

Challenges Encountered
Challenge : None

Task in progress
Generating company list for the remaining countries

Planned Tasks
Task 1: Importing all the list that have been generated.
Task 2: Accept any task given to me
Task 3: Generate a list for 4 countries.

General Comments / Observations
Hard work brings Success.

Meeting Report

Date: 29 April
Attendees: Ms Khwanda, Mr Mnisi, Ms Maleto, Ms Mabusela, Mr Sikhuza
Subject: Implementation of a New Interviewing Process System

Overview:
The meeting was convened to discuss the adoption of a new system for managing the interview process to ensure consistency, fairness, and alignment with organizational procedures.

Discussion Summary:

Documentation:
It was agreed that notes or minutes should be recorded during each interview session to maintain accurate records of the candidates’ responses and interview outcomes.

Interview Question Framework:
Interviewers are required to align their questions with the key requirements and job duties outlined in the job description to ensure relevant evaluation.

Application Process:
All candidates must complete their application and registration through the SayPro app before proceeding to the interview stage.

Post-Interview Procedure:
After each interview, the team must await a formal notification regarding the candidate’s hiring status before taking further action.

Conclusion:
The new process aims to streamline and professionalize the interview workflow. All attendees agreed to implement the outlined changes with immediate effect.

Meeting Minutes

Date: 29 April
Attendees: Ms Khwanda, Mr Mnisi, Ms Maleto, Ms Mabusela, Mr Sikhuza

Subject: New System of the Interviewing Process

Key Points Discussed:

Notes or minutes should be taken during each interview session.

Interviewers must refer to the key requirements and job duties when framing questions for candidates.

Candidates must first apply and register through the SayPro app before being interviewed.

Following the interview, the team must wait for a notification regarding the candidate’s hiring status.

Part 3: Office No. 1 Responsibilities (SCMR-1)
Objective: Review Ms Nkosi’s duties regarding Tender & Bidders Office (Office No. 1).

Key Points Covered:
– Analysis of Office No. 1 (Tender & Bidders Office).
– Review of responsibilities and duties assigned to Office No. 1.
– Implementation of duties and tracking progress.
– Documentation of completed tasks and pending actions.

Part 4: Marketing Royalty Briefing
Objective: Reinforce duties and responsibilities across all offices.

Key Points Covered:
– Clarification of each office’s duties as per Human Capital Policy 000-5.
-Emphasis on proper implementation of assigned roles.
– Briefing all Marketing Royalty members on expectations and accountability.
– Mr Malatjie agreed to avail himself for training for Marketing Royalty.

5. Next Steps
– Follow-up meeting to assess progress on directory generation and policy updates.
– Continuous supervision by assigned leads (Mr Mnisi & Ms Maleto).

Meeting Adjourned at 13:37.

End of Minutes

MEETING MINUTES

Prepared by: Mmathabo Maleto
Date: 29 April 2025
Location: Microsoft Teams

1. Meeting Details
Meeting Title: Sponsorship Directory Content & Marketing Royalty Policies Review
Meeting Conveyed by: Ms Maleto
Date: 29 April 2025
Time:10:52 – 13:37
Opening/Closing: Meeting commenced and concluded with a song and a prayer.

2. Attendees
Part 1 & 2: Mr Malatjie, Mr Mnisi, Ms Maleto
Part 2 Added: Mr Nkiwani, Ms Mabusela
Part 3 Added: Ms Nkosi
Part 4: All Marketing Royalty members

3. Meeting Agenda & Key Discussions

Part 1: Sponsorship Directory Content (SCMR-2)
Objective: Discuss strategies for generating and managing sponsorship directories.

Key Points Covered:
– Prioritize generating a high quantity of sponsorship directories.
– Focus on compiling comprehensive lists of companies per country, city, and town.
– Emphasize speed and efficiency in importing company lists.
– Avoid content creation—this is handled by a separate department.
– Expand focus beyond sponsorship directories to include:
– Fundraising & charity initiatives
– Funding opportunities
– Campaign creation
– Supervision & Monitoring:
– Closely track specialists’ work progress and output.
– Role Assignments:
– Ms Maleto now oversees Office 16.
– Mr Mnisi is responsible for Office 14 and will act as the voice of SayPro.

Part 2: Policy 000-5 SCMR 12 (Marketing Royalty Policies)
Objective: Guide Ms Mabusela on inserting content into policy documentation.

Key Points Covered:
– Insert content into Marketing Royalty Policies 000-5.
– Include responsibilities and duties per royalty and per office.
– Learn how to create internal links within the Marketing Royalty Office documentation.
– Transfer duties from the Human Capital sheet into Policy 000-5, organized by office.

Report
Date: 2025-04-30
Employee Name: Mmathabo Maleto
Department/Team: SayPro Marketing Department
Supervisor: Mr Mnisi

SayPro Table of Contents

Tasks Completed

Task 1 : Logbook
Task 2 : Drafted Termination Contract for Keamogetshwe Sehalaro ,
& Elizabeth Moerane.
Task 3 : Edited Motale Palesa & Molete Palesa Charmane Termination Contract
Task 4 : Imported 31 Countries (Classified) to SayPro sponsorship ( 18336 results )

Challenges Encountered
Challenge : None

Task in progress
Generating company list for the remaining countries

Planned Tasks
Task 1: Importing all the list that have been generated.
Task 2: Accept any task given to me
Task 3: Generate a list for 4 countries.

General Comments / Observations
Hard work brings Success.

Report
Date: 2025-04-29
Employee Name: Mmathabo Maleto
Department/Team: SayPro Marketing Department
Supervisor: Mr Mnisi

SayPro Table of Contents

Tasks Completed

Task 1 : Logbook
Task 2 : attended training with Mr Nkiwani, Ms Mabusela , Ms Khwanda, Mr Sekhuza and Mr Mnisi regarding Interview Process and Application
Task 3 : Attended Training with Mr Malatjie , regarding Sponsorship Derectory
Task 4 : Attended Training with Mr Malatjie , regarding SCMR-1 SCMR-12
Task 5 : Attended Training with Mr Malatjie and Marketing Royalty.
Task 6 : Held meeting regarding training held with all Marketing Royalties.
Task 7: generated company list for Mali & Malawi.

Challenges Encountered
Challenge : None

Task in progress
Generating company list for the remaining countries

Planned Tasks
Task 1: Importing all the list that have been generated.
Task 2: Accept any task given to me
Task 3: Generate a list for 4 countries.

General Comments / Observations
Hard work brings Success.

Report
Date: 2025-04-25
Employee Name: Mmathabo Maleto
Department/Team: SayPro Marketing Department
Supervisor: Mr Mnisi

SayPro Table of Contents

Tasks Completed

Task 1 : Logbook
Task 2 : Generated list of companies in Cameroon, Cabo Verde
and Burundi and 22 other Countries.
Task 3 : Assisted with Printing the register
Task 4 : Reviewed sponsorship training video and tried to implement

Challenges Encountered
Challenge : None

Task in progress
none.

Planned Tasks
Task 1: Event
Task 2: Accept any task given to me
Task 3: Generate a list for 4 countries.

General Comments / Observations
Hard work brings Success.

Report
Date: 2025-04-24
Employee Name: Mmathabo Maleto
Department/Team: SayPro Marketing Department
Supervisor: Mr Mnisi

SayPro Table of Contents

Tasks Completed

Task 1 : Submitted Logbook & continued with other logbook tasks
Task 2 : Attended Interview
Task 3 : Wrote Interview Minutes
Task 4 : Generated list of companies in Benin, Botswana ,Burkina Faso

Challenges Encountered
Challenge : Poor Internet connection (In the morning)

Task in progress
none.

Planned Tasks
Task 1: Event
Task 2: Accept any task given to me
Task 3: Generate a list for 4 countries.

General Comments / Observations
Hard work brings Success.

Report
Date: 2025-04-23
Employee Name: Mmathabo Maleto
Department/Team: SayPro Marketing Department
Supervisor: Mr Mnisi

SayPro Table of Contents

Tasks Completed

Task 1 : Printed and signed BEE Documents
Task 2 : Merged Learned documents with Lerner Agreement
Task 3 : LogBook
Task 4 : Certified Documents
Task 5 : SayPro Monthly January SCMR-2 SayPro Monthly Crowdfunding Campaign Design (event)
Task 6 : Contacted Npo students regarding their outstanding documents.
Task 7 : Generated list of companies in Algeria & Angola ,

Challenges Encountered
Challenge : Poor Internet connection (In the morning)

Task in progress
none.

Planned Tasks
Task 1: Event
Task 2: Accept any task given to me
Task 3: Generate a list for 4 countries.

General Comments / Observations
Hard work brings Success.