Author: Matjie Maake

SayPro Audit Checklists
Audit Report Templates
Monthly Compliance Dashboards
Corrective Action Plans (CAPs)
Facility Risk Rating Matrix
Operations / Logistics
Transportation, site access, and inspection tools distribution.
Facilities Management
Prepares buildings for inspection, provides infrastructure records and access.
Human Resources Shares training logs
staff rosters, and health & safety policy updates.
Finance Approves audit-related travel expenses
supplies, and third-party auditor fees
IT / Technical Support
Provides electronic devices
data access
audit tracking software
Communications / Admin Support Sends notifications
schedules meetings, and supports documentation tasks.
Partner Coordination Unit (PCU) Communicates with partner organizations to ensure their readiness and documentation.
Monthly Coordination Meetings: A standing meeting between SCDR-2 Audit Team and departmental liaisons to review audit timelines and resource needs.
Shared Audit Calendar: Updated monthly and distributed to all key departments.
Point of Contact List: Each department assigns one liaison for audit coordination.
Emergency Protocols: Clear communication channels established in case of last-minute audit schedule changes or incidents.
Backup Transportation Arrangements
Alternative Staff Assignments (for illness or absence)
Remote Access to Documentation (Cloud / Shared Drives)
Stock of Extra Audit Materials and PPE
Standardized paper or digital checklists
Vehicles to reach audit sites
Flashlights, fire extinguisher testers, PPE
Training logs, attendance registers
Tablets, phones, or laptops
Per diems, travel allowances, third-party service invoices
Audit schedules, briefing notes, confirmation emails
Strategic Partnerships Office
Logistics / Fleet Management
Facilities or HSE
Human Resources
IT / Technical Support
Finance
Admin / Communications
Weeks Before Audit
2 Weeks Before Audit
1 Week Before Audit
Day of Audit
Post-Audit (Within 3 Days)
Audit Checklists & Forms
Transport

Focus the audit scope and team efforts.
Ensure consistent assessment across different facilities and partners.
Address specific health and safety risks tied to SayPro’s work environments.
Align with local legal requirements and SayPro’s internal policies.
Support continuous improvement and accountability.
Verify Compliance with national Occupational Health and Safety (OHS) laws, SayPro policies, and international standards (e.g., ISO 45001).
Identify Hazards and Risks that could endanger staff, visitors, or beneficiaries.
Assess Safety Infrastructure and preparedness to handle emergencies.
Review Training and Awareness among staff on key safety procedures.
Evaluate Partner Organization Compliance with SayPro’s minimum health and safety requirements.
COVID-19 Protocols
Fire Safety
First Aid Readiness
Ergonomic Safety
Sanitation & Hygiene
Emergency Preparedness
Electrical Safety
Hazardous Materials Handling
Building & Structural Safety
Incident Reporting
fire extinguishers, alarms, evacuation maps, and exits are operational
first aid kits are complete, accessible, and staff know emergency contacts
workstation design and physical strain risks in offices or centers
cleanliness of facilities, toilets, kitchens, and availability of handwashing supplies
mask use, sanitizer availability, and signage
emergency drills, plans, and staff knowledge of procedures
Inspect wiring, plugs, equipment, and fire risk from electrical hazards
safe storage and labeling of any chemicals or biohazards
floors, ceilings, lighting, ventilation, and overall building integrity
reporting logs are maintained and staff know the escalation process
Child Safety and Protection (for youth centers)
Water Supply and Drinking Water Testing
Security Measures (locks, cameras, guards)
Waste Management (especially for health facilities)
Mental Health & Wellness Support (in stress-prone work environments)
Youth Development Centers
Health & Wellness Hubs
Partner NGOs
Administrative Offices
Vocational Training Si

Report Number: SayPro Research 01
Date: 09 May 2025
Employee Name: Maake Matjie Patricia
Department/Team: SayPro Research Royalty
Supervisor: Mamagohla Tsebe

Prepared By: Maake Matjie Patricia

Task completed
Task 1 Scrapping topics from links
Task 2 Writing LogBook

Plans for Monday
-Scrapping topics from other links
-Write LogBook

To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs

I am writing to respectfully inform you that I will no longer be able to attend work due to not receiving my salary. I have been covering transportation costs from my own pocket, but I have now reached a point where I can no longer afford to travel to the workplace.

This decision is not made lightly, and it comes solely from the financial strain caused by the delayed payment. I hope for your understanding and consideration regarding this matter.

Thank you.

Kind regards,
SCRR | Specialist | SayPro